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2nd Annual
Mabon Mystical Market

Join us for the 2nd Annual Mabon Mystical Market, a magical fall mystical vendor market, happening September 19, 2026 at the West Niagara Agricultural Centre & Fairgrounds – 7402 Mud St W, Grassie, ON L0R 1M0.

Inspired by the spirit of Mabon and the Autumn Equinox, this immersive witchy and mystical market will celebrate harvest season, balance, and spiritual connection with a curated selection of unique vendors and creators.

This highly anticipated Ontario mystical market will feature handmade goods, crystals, candles, apothecary products, spiritual tools, witchy décor, holistic wellness products, jewelry, fantasy-inspired art, and metaphysical creations from talented local artisans and small businesses.

With strong community promotion and growing demand for spiritual events, pagan festivals, and metaphysical markets in Hamilton and Niagara Region, vendors will have the opportunity to connect with engaged shoppers seeking one-of-a-kind autumn treasures and mystical experiences.

Perfect for artists, makers, healers, readers, wellness brands, and spiritual small businesses, the Mabon Mystical Market offers a unique atmosphere designed to attract shoppers looking for magical, seasonal, and alternative products.

Limited vendor spaces available - apply today to be part of one of Niagara’s most enchanting fall markets.

VENDOR APPLICATION

FOOD VENDOR APPLICATION

Vendor Details & Application

Mabon Mystical Market

Vendor Application

We create curated, well-organized markets that support makers, small businesses, and independent vendors through strong promotion, thoughtful curation, and engaging community events.

We look forward to learning more about your business.

Event Details:

EVENT NAME: 2nd Annual Mabon Mystical Market

EVENT DATE: Saturday, September 19, 2026

VENUE: West Niagara Agricultural Centre & Fairgounds

EVENT ADDRESS: 7402 Mud St W, Grassie, ON L0R 1M0

SET UP TIME: 10:00am - 11:45am

EVENT TIME: 12:00pm - 6:00pm

TEAR DOWN TIME: 6:00pm - 7:00pm

SETUP & ARRIVAL INFORMATION: Provided prior to the event

Vendor Information:

Full Name*

Business Name*

Full Business Address*

Phone*

Email*

Website, if applicable (put "n/a" if not applicable)*

Instagram Link, if applicable (put "n/a" if not applicable)*

Facebook Link, if applicable (put "n/a" if not applicable)*

Returning Vendor?*

Yes

Insurance Requirement:

Events in Synergy requires all vendors to carry valid event liability insurance for the duration of the market.

Insurance must provide a minimum of $2 million liability coverage and name the following as additionally insured:

Events in Synergy
The Venue
Lisa Hamilton
Hannelore (Lori) Cooke

Approved providers include DUUO Vendor Insurance, PAL Exhibitor Insurance, Zensurance, or comparable providers.

Proof of Insurance (if applicable):

If you do not have insurance, and do not wish to purchase insurance, then you must complete and submit an “Insurance Waiver" Here.

What You Receive As A Vendor:

A curated, professionally organized vendor market
Promotion across social media, community listings, and event signage (including 2–3 weeks pre-event signage and on-site event-day signage)
Vendor spotlight opportunities
Early access for returning vendor bookings
Participation in a supportive vendor community
And more surprises!

Repeat Vendor Appreciation Draw:

Vendors who sign up and pay for more than one Events In Synergy market will automatically be entered into our Repeat Vendor Appreciation Draw.

At the qualifying event, one repeat vendor will be selected to win:

A refund of their booth fee for that event, OR
A credit that can be applied toward a future Events In Synergy market

The draw is held during the event, and the winner is announced on-site.

Note: Vendor Draw does not apply to charity events.

Your Business Overview (For Promotion):

Please provide a brief overview of yourself, your business, products, and price range. This will be used for advertising, promotion, and your Vendor Spotlight.*

Please upload photos of the products you plan to sell and one of your LOGO (if you have one):

Upload Here:

Your Products:

Please list ALL products you intend to sell. (This ensures a balanced and curated vendor mix.)*

Booth Information:

INSIDE BOOTH OPTIONS*

8 x 6 space - Inner, Table, and 2 Chairs - $ 135.00 (plus HST)

8 x 6 - Wall, Table, and 2 Chairs - $ 140.00 (plus HST)

8 x 6 - Wall, Electricity, Table, and 2 Chairs - $ 145.00 (plus HST)

Please describe your planned booth setup.*

Photo upload optional (Reminder: Booth setup must remain within your assigned space.)

Do you require an additional space?*

Yes

If yes, additional fees may apply and will be confirmed upon approval.

IMPORTANT NOTE TO ALL VENDORS: Extension cords, lighting, cables, tables, chairs, and display equipment are not supplied (unless otherwise indicated). Vendors must provide their own equipment.

Special Requests:

Please list any booth location preferences or special requests. (While we do our best to accommodate, placement is not guaranteed.)

Product Categories:

Which category(ies) do your products fall into: (Pick all that apply):*

ART

PHOTOGRAPHY

BABY

CHILDREN

CRICUT

CROCHET/KNITTING

GARDENING

HEALTH & WELLNESS

HOME DECOR

JEWELLERY

MEN

MLM

MYSTIC ARTS

PETS

WOMEN

WOMEN - Cosmetics

WOMEN - Clothing & Accessories

Other

Optional Participation:

Multi choice*

Swag Bag Contribution (recommended 20 items) (Swag Bags, also known as a goodie bag or favor bag, is a bag filled with promotional items and/or small gifts, typically given out at events. These items often feature a company's brand or logo, serving as a form of advertising and building relationships with attendees.)

Door Prize Contribution

Both

None

If we are currently unable to accept your application, due to various reasons, are you open to being placed on a “Back Up” list where we would contact you with a minimum of 24 hours notice to attend as a vendor.*

Yes

Vendor Responsibilities & Policies:

I will be present at the market or have an approved representative (mandatory).

I understand I am responsible for customer payments and transactions during the event.

I understand subletting or sharing space is prohibited unless approved by Events in Synergy.

I understand shared booth spaces must be disclosed and approved in advance.

I understand Events in Synergy and the venue are not responsible for injury, loss, theft, or damage.

I understand I must help promote the event using provided materials (social posts, vendor graphics, etc.)

I understand that a spot is being held for me if I am approved and accepted, which is nonrefundable nor can be credited to another event under any circumstances.

I understand failure to comply with policies may result in exclusion from future events.

Additional Agreements:

I have read and fully understand the Additional Vendor Information provided via the Events in Synergy website.

I have read and fully understand the Vendor Terms and Conditions provided via the Events in Synergy website.

Final Agreement:

By submitting this application electronically, I (the applicant, and any support staff attending with me) agree to comply with all Events in Synergy terms, conditions, policies, and expectations for vending at the 2nd Annual Mabon Mystical Market on September 19, 2026.

I agree

Mabon Mystical Market

Food Vendor Application

We curate well-balanced markets that feature a strong mix of artisan vendors and food vendors to create a high-quality guest experience and strong event attendance.

We look forward to learning more about your business.

Event Details:

EVENT NAME: 2nd Annual Mabon Mystical Market

EVENT DATE: Saturday, September 19, 2026

VENUE: West Niagara Agricultural Centre & Fairgounds

EVENT ADDRESS: 7402 Mud St W, Grassie, ON L0R 1M0

SET UP TIME: 10:00am - 11:45am

EVENT TIME: 12:00pm - 6:00pm

TEAR DOWN TIME: 6:00pm - 7:00pm

SETUP & ARRIVAL INFORMATION: Provided prior to the event

Vendor Information:

Full Name*

Business Name*

Full Business Address*

Phone*

Email*

Website, if applicable (put "n/a" if not applicable)*

Instagram Link, if applicable (put "n/a" if not applicable)*

Facebook Link, if applicable (put "n/a" if not applicable)*

Returning Vendor?*

Yes

Insurance Requirement:

All food vendors must carry valid event liability insurance with a minimum of $2 million coverage.

Insurance must name:

Events in Synergy
The venue
Lisa Hamilton
Hannelore (Lori) Cooke

Approved providers include DUUO Vendor Insurance, PAL Exhibitor Insurance, Zensurance, or equivalent.

PROOF OF INSURANCE:

Upload here:

What You Receive As A Vendor:

A curated, professionally organized vendor market
Promotion across social media, community listings, and event signage (including 2–3 weeks pre-event signage and on-site event-day signage)
Vendor spotlight opportunities
Early access for returning vendor bookings
Participation in a supportive vendor community
And more surprises!

Repeat Vendor Appreciation Draw:

Vendors who sign up and pay for more than one Events In Synergy market will automatically be entered into our Repeat Vendor Appreciation Draw.

At the qualifying event, one repeat vendor will be selected to win:

A refund of their booth fee for that event, OR
A credit that can be applied toward a future Events In Synergy market

The draw is held during the event, and the winner is announced on-site.

Note: Vendor Draw does not apply to charity events.

Your Business Overview (For Promotion):

Please provide a brief overview of yourself, your business, products, and price range. This will be used for advertising, promotion, and your Vendor Spotlight.*

Please upload photos of the products you plan to sell and one of your LOGO (if you have one):

Upload Here:

Booth & Truck Details:

Please select your vending type:*

Food Vendor

Food Truck

Food Vendor Booth Options:

INSIDE BOOTH OPTIONS*

8 x 6 space - Inner, Table, and 2 Chairs - $ 135.00 (plus HST)

8 x 6 - Wall, Table, and 2 Chairs - $ 140.00 (plus HST)

8 x 6 - Wall, Electricity, Table, and 2 Chairs - $ 145.00 (plus HST)

Includes allocated vendor space only. All equipment (tables, tents, display items, etc.) must be provided by the vendor unless otherwise stated.

Food Truck Option:

OUTSIDE FOOD TRUCK VENDOR SPACE (SELF-GENERATING):

OUTSIDE SELF-GENERATING FOOD TRUCK VENDOR SPACE - $ 200 (plus HST)

Food trucks must be fully self-contained and self-generating.

I confirm I am self-generating.

Additional Space:

Do you require additional space?*

Yes

If yes, additional fees may apply and will be confirmed upon approval.

Booth Setup Description:

Please describe your setup (truck, booth layout, service style, equipment, etc.).*

Photo upload encouraged

IMPORTANT NOTE TO ALL VENDORS: Extension cords, lighting, cables, tables, chairs, and display equipment are not supplied (unless otherwise indicated). Vendors must provide their own equipment.

Special Requests:

Please list any booth location preferences or special requests. (While we do our best to accommodate, placement is not guaranteed.)

Product Categories:

Which category(ies) do your products fall into: (Pick all that apply):*

BAKED GOODS

BEVERAGES

ETHNIC CUISINE

FAST FOOD

GLUTEN FREE

HEALTH FOOD

STREET FOOD

SWEETS

VEGAN

VEGETARIAN

WAFFLES

Other

Niagara Public Health Requirements:

Please refer to the Public Health Special Event Set Up Guidelines

Each food vendor must complete an online application form and receive approval from Niagara Region Public Health and Emergency Services to be able to participate at special events in Niagara.

The food vendor application form is available here: https://www.niagararegion.ca/events/vendor-form.aspx.

Approved food vendors will receive a letter confirming their eligibility to participate at special events in Niagara for the calendar year. Food vendors should have this letter readily available during inspections.

Food vendors that do not complete the online application form and receive written approval are not permitted to participate at special events in Niagara.

The following information must be submitted to Events in Synergy at least 35 days prior to the event date:

Business Name
Vendor Name
Phone Number
Email
Mailing Address
Food List you plan to sell
Where food as prepared: Name and Address
Inspection Report
Letter of Approval from Niagara Health
For Vendors Using Community/Shared Kitchens, an email or Letter of Agreement

Failure to submit required documentation on time will result in forfeiture of participation and fees.

I understand

Niagara Health Inspection Report:

Letter of Approval from Niagara Health:

For Vendors Using Community/Shared Kitchens: An email or Letter of Agreement:

Vendor-to-Vendor Discount (Optional):

Would you be willing to offer a discount to fellow vendors on event day?*

Yes

If yes, please specify discount details: