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Step into a season of enchantment and become part of the 2nd Annual Magic of Midwinter Market — a curated indoor winter market celebrating creativity, craftsmanship, seasonal magic, and unforgettable holiday shopping.

Hosted in Hamilton, Ontario, this immersive holiday shopping experience invites guests to discover unique treasures while supporting incredible small businesses and makers. We are seeking passionate vendors to help transform the day into a magical midwinter celebration.

The holiday season is one of the strongest shopping periods of the year, making this an ideal opportunity to showcase your products in front of shoppers actively searching for unique handmade holiday gifts, artisan goods, magical décor, winter treats, and local Ontario makers.

Whether you create by hand, curate vintage finds, serve delicious seasonal flavours, or bring a little wonder to the winter season, we invite you to apply.

Magic of Midwinter

2nd Annual

Vendor Details & Application

2nd Annual Magic of Midwinter

Vendor Application


We create curated, well-organized markets that support makers, small businesses, and independent vendors through strong promotion, thoughtful curation, and engaging community events.

We look forward to learning more about your business.


Event Details:


EVENT NAME: Magic of Midwinter

EVENT DATE: Saturday, December 5, 2026

VENUE: Courtyard Marriott Upper James

EVENT ADDRESS: 1224 Upper James St, Hamilton, ON L9C 3B1

SET UP TIME: 10:00am - 11:45am

EVENT TIME: 12:00pm - 5:00pm

TEAR DOWN TIME: 5:00pm - 6:00pm

SETUP & ARRIVAL INFORMATION: Provided prior to the event 

Vendor Information:

Returning Vendor?
Yes
No

Insurance Requirement:

Events in Synergy requires all vendors to carry valid event liability insurance for the duration of the market.

Insurance must provide a minimum of $2 million liability coverage and name the following as additionally insured:

  • Events in Synergy

  • The Venue

  • Lisa Hamilton

  • Hannelore (Lori) Cooke

Approved providers include PAL Exhibitor Insurance, Zensurance, or comparable providers.

If you do not have insurance, and do not wish to purchase insurance, then you must complete and submit an “Insurance Waiver" Here.

What You Receive As A Vendor:

  • A curated, professionally organized vendor market

  • Promotion across social media, community listings, and event signage (including 2–3 weeks pre-event signage and on-site event-day signage)

  • Vendor spotlight opportunities

  • Early access for returning vendor bookings

  • Participation in a supportive vendor community

  • And more surprises!

Repeat Vendor Appreciation Draw:

Vendors who sign up and pay for more than one Events In Synergy market will automatically be entered into our Repeat Vendor Appreciation Draw.

At the qualifying event, one repeat vendor will be selected to win:

  • A refund of their booth fee for that event, OR

  • A credit that can be applied toward a future Events In Synergy market

The draw is held during the event, and the winner is announced on-site.

Note: Vendor Draw does not apply to charity events.

Your Business Overview (For Promotion):

Please upload photos of the products you plan to sell and one of your LOGO (if you have one):

Your Products:

Booth Information:

RECEPTION AREA:
6 x 8 space - Wall with Electricity & 2 Chairs - $ 150 (plus HST)
6 x 8 space - Wall Only & 2 Chairs - $ 145 (plus HST)
6 x 8 space - Inner & 2 Chairs - $ 140 (plus HST)
LANCASTER ROOM:
7 x 8 space - Wall with Electricity & 2 Chairs - $ 150 (plus HST)
7 x 8 space - Wall Only & 2 Chairs - $ 145 (plus HST)
7 x 8 space - Inner & 2 Chairs - $ 140 (plus HST)
Do you require an additional space?
Yes
No

If yes, additional fees may apply and will be confirmed upon approval.

IMPORTANT NOTE TO ALL VENDORS: Extension cords, lighting, cables, tables, chairs, and display equipment are not supplied (unless otherwise indicated). Vendors must provide their own equipment.

Special Requests:

Product Categories:

Which category(ies) do your products fall into: (Pick all that apply):

Optional Participation:

Swag Bag Contribution, Door Prize Contribution, Both, or None:
If we are currently unable to accept your application, due to various reasons, are you open to being placed on a “Back Up” list where we would contact you with a minimum of 24 hours notice to attend as a vendor.
Yes
No

Vendor Responsibilities & Policies:

Additional Agreements:

Final Agreement:

By submitting this application electronically, I (the applicant, and any support staff attending with me) agree to comply with all Events in Synergy terms, conditions, policies, and expectations for vending at the Magic of Midwinter event on Dec. 5, 2026.

Food Vendor Details & Application

2nd Annual Magic of Midwinter

Food Vendor Application


We curate well-balanced markets that feature a strong mix of artisan vendors and food vendors to create a high-quality guest experience and strong event attendance.

We look forward to learning more about your business.


Event Details:


EVENT NAME: Magic of Midwinter

EVENT DATE: Saturday, December 5, 2026

VENUE: Courtyard Marriott Upper James

EVENT ADDRESS: 1224 Upper James St, Hamilton, ON L9C 3B1

SET UP TIME: 10:00am - 11:45am

EVENT TIME: 12:00pm - 5:00pm

TEAR DOWN TIME: 5:00pm - 6:00pm

SETUP & ARRIVAL INFORMATION: Provided prior to the event 

Vendor Information:

Returning Vendor?
Yes
No

Insurance Requirement:

All food vendors must carry valid event liability insurance with a minimum of $2 million coverage.

Insurance must name:

  • Events in Synergy

  • The venue

  • Lisa Hamilton

  • Hannelore (Lori) Cooke

Approved providers include PAL Exhibitor Insurance, Zensurance, or equivalent.


Proof of Insurance:

What You Receive As A Vendor:

  • A curated, professionally organized vendor market

  • Promotion across social media, community listings, and event signage (including 2–3 weeks pre-event signage and on-site event-day signage)

  • Vendor spotlight opportunities

  • Early access for returning vendor bookings

  • Participation in a supportive vendor community

  • And more surprises!

Repeat Vendor Appreciation Draw:

Vendors who sign up and pay for more than one Events In Synergy market will automatically be entered into our Repeat Vendor Appreciation Draw.

At the qualifying event, one repeat vendor will be selected to win:

  • A refund of their booth fee for that event, OR

  • A credit that can be applied toward a future Events In Synergy market

The draw is held during the event, and the winner is announced on-site.

Note: Vendor Draw does not apply to charity events.

Your Business Overview (For Promotion):

Please upload photos of the products you plan to sell and one of your LOGO (if you have one):

Booth Details:

RECEPTION AREA:
6 x 8 space - Wall with Electricity & 2 Chairs - $ 150 (plus HST)
6 x 8 space - Wall Only & 2 Chairs - $ 145 (plus HST)
6 x 8 space - Inner & 2 Chairs - $ 140 (plus HST)
LANCASTER ROOM:
7 x 8 space - Wall with Electricity & 2 Chairs - $ 150 (plus HST)
7 x 8 space - Wall Only & 2 Chairs - $ 145 (plus HST)
7 x 8 space - Inner & 2 Chairs - $ 140 (plus HST)

Includes allocated vendor space only. All equipment (tables, tents, display items, etc.) must be provided by the vendor unless otherwise stated.

Additional Space:

Do you require additional space?
Yes
No

If yes, additional fees may apply and will be confirmed upon approval.

Booth Setup Description:

IMPORTANT NOTE TO ALL VENDORS: Extension cords, lighting, cables, tables, chairs, and display equipment are not supplied (unless otherwise indicated). Vendors must provide their own equipment.

Special Requests:

Product Categories:

Which category(ies) do your products fall into: (Pick all that apply):

Hamilton Public Health Requirements:

All food vendors must comply with Hamilton Public Health Special Event requirements.

Each vendor is responsible for completing and submitting the required Special Event Food Vendor Application form HERE!


This must be submitted to Events in Synergy at least 35 days prior to the event.

Failure to submit required documentation on time will result in forfeiture of participation and fees.

Hamilton Public Health has implemented a fee of $47 plus HST to inspect food vendors at events, therefore a DEPOSIT will be added to my invoice. If no inspection fee is incurred, this deposit will be returned to me once confirmed there was no inspection.

Vendor-to-Vendor Discount (Optional):

Would you be willing to offer a discount to fellow vendors on event day?
Yes
No

Vendor Responsibilities & Policies:

Additional Agreements:

Final Agreement:

By submitting this application electronically, I (the applicant, and any support staff attending with me) agree to comply with all Events in Synergy terms, conditions, policies, and expectations for vending at the Magic of Midwinter event on Dec. 5, 2026.

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289-684-0246

Hamilton, Ontario, Canada

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