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Step into a season of enchantment and become part of the 2nd Annual Magic of Midwinter Market — a curated indoor winter market celebrating creativity, craftsmanship, seasonal magic, and unforgettable holiday shopping.

Hosted in Hamilton, Ontario, this immersive holiday shopping experience invites guests to discover unique treasures while supporting incredible small businesses and makers. We are seeking passionate vendors to help transform the day into a magical midwinter celebration.

The holiday season is one of the strongest shopping periods of the year, making this an ideal opportunity to showcase your products in front of shoppers actively searching for unique handmade holiday gifts, artisan goods, magical décor, winter treats, and local Ontario makers.

Whether you create by hand, curate vintage finds, serve delicious seasonal flavours, or bring a little wonder to the winter season, we invite you to apply.

VENDOR APPLICATION

FOOD VENDOR APPLICATION

Magic of Midwinter

2nd Annual

Vendor Details & Application

2nd Annual Magic of Midwinter

Vendor Application

We create curated, well-organized markets that support makers, small businesses, and independent vendors through strong promotion, thoughtful curation, and engaging community events.

We look forward to learning more about your business.

Event Details:

EVENT NAME: Magic of Midwinter

EVENT DATE: Saturday, December 5, 2026

VENUE: Courtyard Marriott Upper James

EVENT ADDRESS: 1224 Upper James St, Hamilton, ON L9C 3B1

SET UP TIME: 10:00am - 11:45am

EVENT TIME: 12:00pm - 5:00pm

TEAR DOWN TIME: 5:00pm - 6:00pm

SETUP & ARRIVAL INFORMATION: Provided prior to the event

Vendor Information:

Full Name*

Business Name*

Full Business Address*

Phone*

Email*

Website, if applicable (put "n/a" if not applicable)*

Instagram Link, if applicable (put "n/a" if not applicable)*

Facebook Link, if applicable (put "n/a" if not applicable)*

Returning Vendor?*

Yes

Insurance Requirement:

Events in Synergy requires all vendors to carry valid event liability insurance for the duration of the market.

Insurance must provide a minimum of $2 million liability coverage and name the following as additionally insured:

Events in Synergy
The Venue
Lisa Hamilton
Hannelore (Lori) Cooke

Approved providers include PAL Exhibitor Insurance, Zensurance, or comparable providers.

Proof of Insurance (if applicable):

If you do not have insurance, and do not wish to purchase insurance, then you must complete and submit an “Insurance Waiver" Here.

What You Receive As A Vendor:

A curated, professionally organized vendor market
Promotion across social media, community listings, and event signage (including 2–3 weeks pre-event signage and on-site event-day signage)
Vendor spotlight opportunities
Early access for returning vendor bookings
Participation in a supportive vendor community
And more surprises!

Repeat Vendor Appreciation Draw:

Vendors who sign up and pay for more than one Events In Synergy market will automatically be entered into our Repeat Vendor Appreciation Draw.

At the qualifying event, one repeat vendor will be selected to win:

A refund of their booth fee for that event, OR
A credit that can be applied toward a future Events In Synergy market

The draw is held during the event, and the winner is announced on-site.

Note: Vendor Draw does not apply to charity events.

Your Business Overview (For Promotion):

Please provide a brief overview of yourself, your business, products, and price range. This will be used for advertising, promotion, and your Vendor Spotlight.*

Please upload photos of the products you plan to sell and one of your LOGO (if you have one):

Upload Here:

Your Products:

Please list ALL products you intend to sell. (This ensures a balanced and curated vendor mix.)*

Booth Information:

RECEPTION AREA:

6 x 8 space - Wall with Electricity & 2 Chairs - $ 150 (plus HST)

6 x 8 space - Wall Only & 2 Chairs - $ 145 (plus HST)

6 x 8 space - Inner & 2 Chairs - $ 140 (plus HST)

LANCASTER ROOM:

7 x 8 space - Wall with Electricity & 2 Chairs - $ 150 (plus HST)

7 x 8 space - Wall Only & 2 Chairs - $ 145 (plus HST)

7 x 8 space - Inner & 2 Chairs - $ 140 (plus HST)

Please describe your planned booth setup.*

Photo upload optional (Reminder: Booth setup must remain within your assigned space.)

Do you require an additional space?*

Yes

If yes, additional fees may apply and will be confirmed upon approval.

IMPORTANT NOTE TO ALL VENDORS: Extension cords, lighting, cables, tables, chairs, and display equipment are not supplied (unless otherwise indicated). Vendors must provide their own equipment.

Special Requests:

Please list any booth location preferences or special requests. (While we do our best to accommodate, placement is not guaranteed.)

Product Categories:

Which category(ies) do your products fall into: (Pick all that apply):*

ART

PHOTOGRAPHY

BABY

CHILDREN

CRICUT

CROCHET/KNITTING

GARDENING

HEALTH & WELLNESS

HOME DECOR

JEWELLERY

MEN

MLM

MYSTIC ARTS

PETS

WOMEN

WOMEN - Cosmetics

WOMEN - Clothing & Accessories

Other

Optional Participation:

Swag Bag Contribution, Door Prize Contribution, Both, or None:*

Swag Bag Contribution (recommended 20 items) (Swag Bags, also known as a goodie bag or favor bag, is a bag filled with promotional items and/or small gifts, typically given out at events. These items often feature a company's brand or logo, serving as a form of advertising and building relationships with attendees.)

Door Prize Contribution

Both

None

If we are currently unable to accept your application, due to various reasons, are you open to being placed on a “Back Up” list where we would contact you with a minimum of 24 hours notice to attend as a vendor.*

Yes

Vendor Responsibilities & Policies:

I will be present at the market or have an approved representative (mandatory).

I understand I am responsible for customer payments and transactions during the event.

I understand subletting or sharing space is prohibited unless approved by Events in Synergy.

I understand shared booth spaces must be disclosed and approved in advance.

I understand Events in Synergy and the venue are not responsible for injury, loss, theft, or damage.

I understand I must help promote the event using provided materials (social posts, vendor graphics, etc.)

I understand that a spot is being held for me if I am approved and accepted, which is nonrefundable nor can be credited to another event under any circumstances.

I understand failure to comply with policies may result in exclusion from future events.

Additional Agreements:

I have read and fully understand the Additional Vendor Information provided via the Events in Synergy website.

I have read and fully understand the Vendor Terms and Conditions provided via the Events in Synergy website.

Final Agreement:

By submitting this application electronically, I (the applicant, and any support staff attending with me) agree to comply with all Events in Synergy terms, conditions, policies, and expectations for vending at the Magic of Midwinter event on Dec. 5, 2026.

I agree

Food Vendor Details & Application

2nd Annual Magic of Midwinter

Food Vendor Application

We curate well-balanced markets that feature a strong mix of artisan vendors and food vendors to create a high-quality guest experience and strong event attendance.

We look forward to learning more about your business.

Event Details:

EVENT NAME: Magic of Midwinter

EVENT DATE: Saturday, December 5, 2026

VENUE: Courtyard Marriott Upper James

EVENT ADDRESS: 1224 Upper James St, Hamilton, ON L9C 3B1

SET UP TIME: 10:00am - 11:45am

EVENT TIME: 12:00pm - 5:00pm

TEAR DOWN TIME: 5:00pm - 6:00pm

SETUP & ARRIVAL INFORMATION: Provided prior to the event

Vendor Information:

Full Name*

Business Name*

Full Business Address*

Phone*

Email*

Website, if applicable (put "n/a" if not applicable)*

Instagram Link, if applicable (put "n/a" if not applicable)*

Facebook Link, if applicable (put "n/a" if not applicable)*

Returning Vendor?*

Yes

Insurance Requirement:

All food vendors must carry valid event liability insurance with a minimum of $2 million coverage.

Insurance must name:

Events in Synergy
The venue
Lisa Hamilton
Hannelore (Lori) Cooke

Approved providers include PAL Exhibitor Insurance, Zensurance, or equivalent.

Proof of Insurance:

Upload here:

What You Receive As A Vendor:

A curated, professionally organized vendor market
Promotion across social media, community listings, and event signage (including 2–3 weeks pre-event signage and on-site event-day signage)
Vendor spotlight opportunities
Early access for returning vendor bookings
Participation in a supportive vendor community
And more surprises!

Repeat Vendor Appreciation Draw:

Vendors who sign up and pay for more than one Events In Synergy market will automatically be entered into our Repeat Vendor Appreciation Draw.

At the qualifying event, one repeat vendor will be selected to win:

A refund of their booth fee for that event, OR
A credit that can be applied toward a future Events In Synergy market

The draw is held during the event, and the winner is announced on-site.

Note: Vendor Draw does not apply to charity events.

Your Business Overview (For Promotion):

Please provide a brief overview of yourself, your business, products, and price range. This will be used for advertising, promotion, and your Vendor Spotlight.*

Please upload photos of the products you plan to sell and one of your LOGO (if you have one):

Upload Here:

Booth Details:

RECEPTION AREA:

6 x 8 space - Wall with Electricity & 2 Chairs - $ 150 (plus HST)

6 x 8 space - Wall Only & 2 Chairs - $ 145 (plus HST)

6 x 8 space - Inner & 2 Chairs - $ 140 (plus HST)

LANCASTER ROOM:

7 x 8 space - Wall with Electricity & 2 Chairs - $ 150 (plus HST)

7 x 8 space - Wall Only & 2 Chairs - $ 145 (plus HST)

7 x 8 space - Inner & 2 Chairs - $ 140 (plus HST)

Includes allocated vendor space only. All equipment (tables, tents, display items, etc.) must be provided by the vendor unless otherwise stated.

Additional Space:

Do you require additional space?*

Yes

If yes, additional fees may apply and will be confirmed upon approval.

Booth Setup Description:

Please describe your setup (booth layout, service style, equipment, etc.).*

Photo upload encouraged:

IMPORTANT NOTE TO ALL VENDORS: Extension cords, lighting, cables, tables, chairs, and display equipment are not supplied (unless otherwise indicated). Vendors must provide their own equipment.

Special Requests:

Please list any booth location preferences or special requests. (While we do our best to accommodate, placement is not guaranteed.)

Product Categories:

Which category(ies) do your products fall into: (Pick all that apply):*

BAKED GOODS

BEVERAGES

ETHNIC CUISINE

FAST FOOD

GLUTEN FREE

HEALTH FOOD

STREET FOOD

SWEETS

VEGAN

VEGETARIAN

Other

Hamilton Public Health Requirements:

All food vendors must comply with Hamilton Public Health Special Event requirements.

Each vendor is responsible for completing and submitting the required Special Event Food Vendor Application form HERE!

This must be submitted to Events in Synergy at least 35 days prior to the event.

Failure to submit required documentation on time will result in forfeiture of participation and fees.

I understand

Hamilton Public Health has implemented a fee of $47 plus HST to inspect food vendors at events, therefore a DEPOSIT will be added to my invoice. If no inspection fee is incurred, this deposit will be returned to me once confirmed there was no inspection.

I understand

Vendor-to-Vendor Discount (Optional):

Would you be willing to offer a discount to fellow vendors on event day?*

Yes

If yes, please specify discount details: