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Stamford Estates Open House & Vendor Show (August)

Stamford Estates is opening their doors and inviting you to experience the warmth and vibrancy of life at Stamford Estates Retirement Community!

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This event will feature:

- A free BBQ to enjoy some delicious grill favorites

- A free Car Show

-Local Vendors showcasing their wares and talents

- Live Music

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This is the perfect opportunity to tour their community, meet the team, and enjoy a fun afternoon with great food, music, and local flair.

Vendor Details & Application

Stamford Estates Open House & Vendor Show

Vendor Application

To be completed if you are looking to apply to be a Vendor at this specific event.


APPLICATION DEADLINE: July 24, 2025


Event Details:


EVENT NAME:  Stamford Estates Open House & Vendor Show

EVENT DATE:  Thursday, August 7, 2025

VENUE: Stamford Estates Retirement Community

EVENT ADDRESS:  3900 Portage Rd, Niagara Falls, ON L2J 4L8

SET UP TIME:  9:00am - 10:45am

EVENT TIME: 11:00am - 4:00pm

TEAR DOWN TIME: 4:00pm - 5:00pm


*Please read the application carefully.  First choice of “booth sites” are given to vendors in order of completed application and FULL payment received.


Name of Applicant:

Returning Vendor?
Yes
No

Event Insurance:

Events In Synergy requires that  vendors have their own insurance.  You can purchase Event Insurance at DUUO Vendor Insurance, PAL Exhibitor Insurance, or Zensurance (for example).  Insurance or Waiver MUST be received prior to 10 days before the event.  The venue, Events In Synergy, Lisa Hamilton, and Hannelore (Lori) Cooke, must be named as additional insured with a minimum of 2 million liability (please submit a copy of “Proof of Insurance” within 10 days of acceptance if you choose to purchase it).

If you have insurance in place, please submit a copy of “Proof of Insurance” with your application using the upload button below.

If you do not have insurance, and do not wish to purchase insurance, then you must complete and submit an “Insurance Waiver" Here.

Booth Options:

INSIDE BOOTH OPTIONS (with 1 x 6 foot table and 1 chair included)
8 x 6 space - "Activity Room" - $60.00 (HST Included) 6 spaces available

*If you require more than an 8 x 6 space, then you must purchase an additional space.

Do you require an additional space?
Yes
No
OUTDOOR BOOTH OPTION (You MUST bring a weighted down tent, 1 table, and chairs).
10 x 10 space - "Outside Patio" - $65.00 (HST Included) 4 spaces available

*If you require more than a 10 x 10 space, then you must purchase an additional space.

Do you require an additional space?
Yes
No

NOTE TO ALL VENDORS:  tables, chairs, extension cords, lighting, etc. are not supplied (unless indicated).  You must provide your own.

Your Products:

You MUST upload photos of the products you plan to sell and one of your LOGO (if you have one) - This is for your Vendor Spotlight, and advertising)

Which category(ies) do your products fall into: (Pick all that apply)
I will be present at the market (It is mandatory for the maker or a representative be present at the event)
Yes, I understand
No, I do not understand
I understand that if I am approved, payment is due within 48 hours of receiving the acceptance email. Payment methods will be provided in the email (check your spam or junk mail) Should I not send payment, there is a chance that I will forfeit my spot.
Yes, I understand
No, I do not understand

Stamford Estates intends to partner with a local charity or non-profit organization to host a raffle, with all proceeds going to said charity or non-profit organization.

Would you be open to donating 1 item to the Raffle?
Yes
No
If we are currently unable to accept your application, due to various reasons, are you open to being placed on a “Back Up” list where we would contact you with a minimum of 24 hours notice to attend as a vendor.
Yes
No
Delivery/Payment: It is the vendors responsibility to deliver and arrange payments to customers to fulfill purchases made during the event.
Yes, I understand
No, I do not understand
Space: Subletting space is prohibited. The approved vendor may not assign or sublet any part of their space unless approved by the event organizer.
Yes, I understand
No, I do not understand
Events In Synergy nor the host facility, will be responsible for injury, loss, expense or damage to persons, goods or equipment.
Yes, I understand
No, I do not understand
I agree I will stay until the event end time and will not pack up nor leave before the official event ends. If I do indeed pack up or leave before the official end time, I understand that I will not be allowed to attend future events.
Yes, I understand
No, I do not understand
We do allow space sharing at our events, however, it must be approved and stated in your application that there will be more than one vendor in your space.
Yes, I understand
No, I do not understand
Vendors are to arrive in sufficient time to be fully set up by the start of the event. If a vendor arrives late or past the event start time, you will not be permitted to set up. Events In Synergy will not issue a refund nor event credit if you are late
Yes, I understand
No, I do not understand
Event Set Up: Vendors are to set up only in the space they are allotted. You must not encroach on other vendor’s space.
Yes, I understand
No, I do not understand
I understand that a spot is being held for me if I am approved and accepted, which is nonrefundable nor can be credited to another event under any circumstances.
Yes, I understand
No, I do not understand
Events In Synergy will not be responsible in any way nor will they refund, discount or compensate for any lack of interest from the public.
Yes, I understand
No, I do not understand
Every effort will be made to operate the event, however, if an event is cancelled due to circumstances out of our control, no refunds will be issued, however a credit will be.
Yes, I understand
No, I do not understand
If the event is cancelled due to a government shutdown, the event will either be rescheduled or your credit will be transferred to another event.
Yes, I understand
No, I do not understand
Security: All vendors are responsible for ensuring they comply with the law and other regulations. Any misconduct towards staff or fellow vendors before or during the event will result in forfeiting your spot automatically.
Yes, I understand
No, I do not understand
This is a rain or shine event. Therefore, the event will NOT be cancelled nor rescheduled on account of weather. Vendors are still expected to attend the event even if it is raining. No refunds or credits will be issued on account of the weather.
Yes, I understand
No, I do not understand
I understand that as a vendor, I am required to help advertise the event. Advertising material will be provided. I commit to promoting the event (i.e. sharing social media posts, posting provided “I’m a Vendor” post, etc.
Yes, I understand
No, I do not understand
Please note: Failure to comply with any of the above policies will result in you as a vendor not being invited back for future events.
Yes, I understand
No, I do not understand

I have read, and fully understand the Additional Vendor Information for events with Events In Synergy

I have read, and fully understand the Additional Vendor Information for Events with Events In Synergy
Yes, I understand
No, I do not understand

I have read, and fully understand the Vendor Terms and Conditions for events with Events In Synergy

I have read, and fully understand the Additional Vendor Information for Events with Events In Synergy
Yes, I understand
No, I do not understand

By submitting this application electronically, I (the applicant, and any support I enlist the day of the event) agree to comply with all of Events In Synergy’s terms, conditions, and regulations/expectations for vending at the Stamford Estates Open House & Vendor Show on August 7, 2025

Single choice
Yes, I agree
No, I do not agree
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Terms & Conditions

289-684-0246

info@eventsinsynergy.ca

Hamilton, Ontario, Canada

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